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Roles Overview

Defining the three types of Brevity roles - Team Admin, Group Admin, and Member - and their associated permissions

 

We’re currently transitioning our admin model from Team > Group to Organization > Team > Group, with admin roles becoming Organization Admin and Team Admin. As a result, some language in this article (for example, references to “Team” or “Group”) may not exactly match what you see in the product today. The underlying functionality described here remains the same, even if the labels and hierarchy in your app look slightly different while we complete this transition.

Roles Overview

There are three types of roles that Brevity users can have: Team Admin, Group Admin, and Member. Further, users can occupy different roles at different levels of the Brevity team. For example, a user can have the member role at the All Team level and the Group Admin role within a specific group. 

When considering how to assign roles, our recommendation is to:

  • Make users Team Admins when:
    • They need to manage content for all Brevity users.
    • They need to manage user access for all Brevity users.
    • They need access to conversation histories and metrics for all Brevity users.
  • Make users Group Admins when:
    • They need to manage content for their group.
    • They need to manage user access for their group.
    • They need access to conversation histories and metrics for their group.

Team Admin Role

Team Admin users can:

  • Create, edit, clone, share, and delete Brevity role plays and assets at all levels in Brevity.
  • Create, edit, close, and delete assignments at all levels.
  • Review role play recordings and feedback for all Brevity users.
  • Access and manage assets in the Repository at all levels.
  • Manage team members and roles at all levels.
  • Manage Member-level permissions for Brevity feature access at All Team and Group levels.
  • Receive the Team Admin version of Daily and Weekly Digest emails.
  • Perform all Member user functions.

Group Admin Role

Group Admin users can:

  • Create, edit, clone, share, and archive Brevity role plays created by the same Group Admin.
  • Create, edit, close, and delete assignments within their group.
  • Review role play recordings and feedback for Brevity users within their group.
  • Access and manage assets in the Repository at their group level.
  • Manage members and roles within their group.
  • Manage Member-level permissions for Brevity feature access for their group.
  • Receive the Group Admin version of Daily and Weekly Digest emails.
  • Perform all member user functions.

Member Role

When Member-level permissions are Enabled, users can:

  • Conduct role plays via their assignments.
  • View their own role play recording and feedback history.
  • Create and edit courses manually.
  • Create and edit role plays using Ella.
  • Receive the Member version of Daily and Weekly Digest emails.

Note: Member-level permissions can be adjusted on the Settings tab of the Admin portal. To limit Member access to role play creation features and role play libraries, see our article on managing Member-level permissions.