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Role Play Assets and the Repository

Manage all Brevity contexts, personas, and topics in the Repository

 

We’re currently transitioning our admin model from Team > Group to Organization > Team > Group, with admin roles becoming Organization Admin and Team Admin. As a result, some language in this article (for example, references to “Team” or “Group”) may not exactly match what you see in the product today. The underlying functionality described here remains the same, even if the labels and hierarchy in your app look slightly different while we complete this transition.

Assets Overview

In Brevity, an asset is a reusable piece of content that can be cloned, edited, shared, and organized in folders. These assets are the components that go into making a Brevity role play, and they include:

  • Contexts
  • Personas
  • Topics

One way to manage content within Brevity is to think about each role play as a collection of these assets, where each asset can be independently managed. As a result, you can create new assets, or mix and match existing assets, to create new role plays. For example, when attempting to create a new course, you clone and edit a context within that course, reuse existing personas from other courses, and create new topics. The resulting role play provides Brevity users with a fresh and relevant challenge, but you have saved time in creating the course by using existing assets that have proven to be effective.

Repository Overview

Assets can be created and managed from various parts of Brevity. For example, you can manage contexts, personas, and topics as part of the course configuration workflow. But all assets created in Brevity also reside in the Repository, which offers a centralized place to manage, edit, share, and reuse the various assets that exist in your Brevity instance.

Managing Assets

Note that the Repository can be managed at multiple levels, so before making changes, ensure that you have selected the correct group in the bottom-left corner of the Brevity window.

group-1

The steps to create, edit, share, clone, and manage assets are the same regardless of whether you are working with Contexts, Personas, or Topics.

To manage repository assets:

  1. Use the Search, Created, and Created By fields at the top of the asset list to show assets based on your filter settings.
  2. Click Create to create a new asset. For instructions to create each specific asset, see:
  3. Click the three-dots menu at the far right of an asset row, then click Edit to edit the existing asset.
  4. Click Share to share the asset to another group.
  5. Click Clone to clone the asset.
  6. Click Delete to delete the asset.

Organizing Assets with Folders

You can create folders to organize assets, making them easier to interact with and manage. You could, for example, create folders based on group, region, conversation purpose, and more. 

To create a folder:

create folder

  1. Click the plus icon in the Folders column. The Create folder window appears.
  2. Enter a name for the folder.
  3. Check the Make this folder Private box to make the folder private. Private folders can be seen only by you.
  4. To add the folder to other views, select each appropriate check box. You can use this feature to, for example, add the same folder to the Assignments tab.
  5. Click Save.

new folder

You can also add multiple assets to a folder at once:

bulk folder

  1. Select the check box next to each asset.
  2. Click Bulk Actions.
  3. To add the assets to an existing folder, click Add to Folder, then select the appropriate folder.
  4. To add the assets to a new folder, click Create Folder and follow the steps above.